Financial Management - Accounting Adjustments

We encourage supervisors to educate employees to accurately charge expenditures for the work accomplished to the appropriate accounting codes to minimize the need for accounting adjustments.  Accounting adjustments increase indirect costs and distort our financial statements.  

To maximize the accuracy of our financial statements, accounting adjustments should be processed during the 30 day period following the identification of the erroneous charge.

With a few exceptions, accounting adjustments will be processed for all erroneous transactions.  The following will require adjustment regardless of amount without exception:

• To clear charges to default accounts;

• To adjust reimbursable accounts, transfer expenditures to other units;

• To clear deficit balances in coop accounts.

To request an accounting adjustment, an e-mail should be sent to Sabrina Adkisson, Budget Analyst.  The e-mail should contain a detailed description of the charge to be adjusted, the accounting code which was erroneously charged and the accounting code which should be charged.  Also, include a detailed justification for the requested adjustment.

If you have any questions about accounting adjustments, please call Sabrina Adkisson at (602) 280-8775.

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